Docs Purchasing Purchase Invoices
Go to App

Purchase Invoices

Record bills you receive from suppliers. Purchase invoices track what you owe, allow VAT input credit claims, and feed into your financial reports.

Purchase Invoices list

Go to Buying → Purchase Invoice:

yourcompany.fateherp.com
Purchase Invoices list — all bills from suppliers
Purchase Invoices list — all bills from suppliers

The list shows: bill number, supplier, date, total, outstanding amount, and status.

Creating a new purchase invoice

Click + New Purchase Invoice:

1

Supplier

Select the supplier from the dropdown.

2

Supplier Invoice No.

Enter the invoice number from the supplier's paper or PDF invoice. This links your record to their document.

3

Posting Date

The date on the supplier's invoice (not today unless they match).

4

Due Date

Payment deadline based on agreed payment terms.

5

Add Items

In the Items table, add what you purchased: item, quantity, and rate from the supplier's invoice.

6

Taxes

Enter the VAT shown on the supplier's invoice. This is your input VAT and is recoverable on your VAT return.

7

Submit

Click Submit. The payable is recorded in your accounts.

Purchase invoices with data

yourcompany.fateherp.com
Purchase invoices list showing recorded supplier bills
Purchase invoices list showing recorded supplier bills

Paying a purchase invoice

When you're ready to pay:

  1. Open the purchase invoice
  2. Click Make Payment
  3. Select the bank account you're paying from
  4. Enter the payment amount and reference number
  5. Submit — the payable balance decreases
Purchase invoices are separate from supplier payments. You must create both: the invoice (records the liability) and the payment (settles it). This two-step process gives you accurate accounts payable at all times.
SuppliersSupplier Payments